Class Absences

Student Class Absence Notifications

Class Absences

Absence Due to Severe Illness, Hospitalization, Death in the Family

Students are advised to consult their course syllabus and contact their individual instructor to obtain information on how absences will be handled for each class or to discuss the possibility for make up work. It is important to note that course instructors make the ultimate decision regarding excusing absences in their classes. In cases of severe illness, hospitalization, death in the family, or other critical incident, in most cases, students plan to resume class attendance as soon as they are able. In these situations, the Office of the Dean of Students (ODOS), when requested and as a courtesy to a student, can send a notification to course instructors making them aware of a student’s absence, which is called a Faculty Notification. We typically require documentation supporting the absence before sending a notification (ie. Doctor's Note, Obituary, etc). Depending on the nature of the absence, an ODOS staff member may also follow-up with a student for on-going support. 

For more information about the University’s class attendance policy, you might consult Academic Advising and / or Undergraduate Bulletin.

Absences Due to Non- Medical or Family Emergency  

The ODOS does not issue Class Absence Notifications for those students who miss classes due to travel, conferences, job interviews, court appearances (unless subpoenaed), athletic-related travel, other avoidable or unnecessary absences. Students are expected to communicate directly with their faculty to discuss plans to accommodate such absences. 

Absences During Mid Terms and Final Exams

The ODOS does not issue Class Absence Notifications for those students who miss mid terms or final exams. If you plan to/miss a mid terms or final exam, you must contact the following offices: 

  • Health Related/Mental Illness: Counseling and Psychological Services
    • Hours: Open today · 8AM–5PM
    • Phone: (919) 966-3658
  • Academic Related/Other Non Medical Issues: Academic Advising
    • Phone: (919) 966-5116
    • Drop-in hours are available for quick meetings and are intended for brief guidance on matters such as withdrawing, dropping/adding, course approval forms, and other topics that can be handled in five-to-ten minute sessions. See Drop In Hours Schedule 
    • Chat: Advisors are available on chat service Monday through Friday from 4:00 pm until 5:00 pm, except for University holidays.  You should use this service for general questions about policies and procedures only.